CPA Section on Clinical Psychology
Minutes of the Executive Committee

Minutes for Teleconference, April 11, 2003

Present:		Kerry Mothersill, Chair	David Dozois, Secretary-Treasurer		

		David Hodgins, Chair-Elect		Michel Dugas, Past-Chair			
	Susan Graham, Member at Large
		Michael Coons, Student Representative	

1.0 	Approval of Agenda
 	The meeting was called to order at 1:00 p.m.(MST) and the agenda was approved (moved by David, seconded by Michel; carried)

2.0	Approval of Minutes – January 25, 2003 Winter Meeting
 	The minutes from the January 25, 2003 meeting were approved as written (moved by David H., seconded by Michel; carried).

3.0 	Report from the Chair
 	Kerry mentioned that feedback has circulated regarding the distribution of the newsletter via the listserve (see Section 8.0).

 	Kerry also noted that he would like to do some work re: advocacy.  The Canadian Council of Health Service Executive is hosting a meeting in 2004.  This conference is aimed at hospital middle-management.  A letter, forwarded to Kerry from John Service, indicated that CPA has agreed to be one of the co-hosts of this conference.  This might be an ideal opportunity for us to sponsor someone to present at this conference (e.g., on cost-effectiveness of psychotherapy) to support our position.

 	Another idea was to send information out to hospital administrators, insurance companies, WCB, etc., regarding the efficacy of psychological interventions.  It is important to disseminate such information to the decision-makers rather than continuing to ‘preach to the converted’.  The committee also discussed other ideas re: dissemination of information to the general public.  Kerry will try to obtain some address lists and will draft a letter to circulate to the Executive prior to sending them out.  The committee decided to invite John Service to our next meeting to discuss some of these ideas.

4.0	Treasurer’s Report
 	David D. presented the treasurer’s report (the financial statement is appended to the minutes).  The current assets of the Clinical Section total $5961.33.  There is presently $2,113.25 in chequing, and a sum of $3,848.08 in G.I.C.’s. Some income (i.e., $600.00) is also expected from advertisements in the most recent newsletter.  An invoice was sent to Mental Health Systems for this and this company has agreed to advertise again in the next issue of the newsletter.  There are no debts outstanding.  Kerry asked whether there are any additional monies coming in from Section dues as we have only received $1703.00 from CPA to date.  David D. will inquire about this. .

5.0	CPA 2004 Conference

	5.1  Ken Bowers Award Submissions
 	David H. mentioned that there were only 3 submissions as of the due date.  Because it was possible that this response rate was related to the acceptance notices being sent out late from CPA, the deadline was extended.  Since that time, there have been no new submissions.  Discussion ensued regarding how to increase the number of submissions in future years.  The committee decided to increase the award amount to $500, to decrease the page length to 5, and to extend the deadline for next year to May 1st.  Only one award will be given to the most meritorious paper at the 2004 conference. 

 	5.2  Confirmation of Section Program Introduction of Speakers
 	The committee members confirmed that they will introduce the speakers as discussed at the last meeting.

 	5.3 Advertising for Pre-convention Workshop
 	Kerry has contacted the Ontario Psychological Association and the Ontario Association of Psychological Associates.  These organizations will advertise the preconvention workshop.  Kerry will also contact the local hospitals about this workshop and will send a message to the listserv to remind members.

 	5.4 Conference Preparation
 	Kerry will bring his camera to the conference.

 	Susan inquired about purchasing CPA mugs for speakers.  Apparently CPA has run out of these but should be getting more in soon.  Susan will follow-up about this.  

 	Kerry also mentioned that in the past there were ribbons placed on the posters for the student research awards.  Kerry will purchase these ribbons.  	

 	5.5  CPA Discussions Concerning an Institute on Depression
 	Kerry had sent information to the Executive via email concerning the institute on depression.  This institute may be held in the fall and the Section might be interested in co-sponsoring this at that time. 

6.0 	Section Action Activities

	6.1  Section Elections
 	Michel has attempted to fill the position of Secretary-Treasurer but has not yet been able to do so.  

	6.2  Call for Fellows
 	Michel contacted Charles Morin regarding his nomination to the status of Fellow; he also arranged for letters to be sent to the Executive.  Charles will be able to attend the conference and is delighted to be nominated. 

 	David H. will present the Fellow and Student awards at the Section business meeting.  

7.0 	Section Projects

 	7.1  List Serve update
 	David D. reported on the status of the listserve. The Section membership is currently 558 members strong (378 regular members and 180 student members).  A good majority of the membership (88%) are on the listserve.

	7.2  Printing and Distribution of Clinical Section Brochure
 	The Clinical Section brochure is now on the web.  At the last meeting, the Executive had decided not to make print versions of this brochure.

	7.3 Fact Sheet Update
 	Susan mentioned that she has not yet been able to do much work on the fact sheets.  She received a letter from John Service re: developing brief articles (practitioner updates) that optimally transfer research knowledge into practice.  The committee decided that this might be worth pursuing.  Susan will contact John Service as well as Keith and Deborah Dobson about this.  
 
	7.4  Letters to Members who have not renewed for 2003
 	David D. will send the 2002 and 2003 membership lists to Susan who will find someone to determine who the lapsed members are.  This revised list of lapsed members will be forwarded to Michel so that he can send out the letters.  A $50 honorarium will be given for this if needed.  

8.0 	Spring Newsletter
 	Several comments were forwarded to the Section about the electronic version of the newsletter (e.g., that it was difficult to retrieve off of the listserve or the web).  The newsletter editors believe that the membership would prefer to have a hard-copy of the newsletter.  The Executive decided to solicit feedback from the membership at the annual business meeting before reverting back to hard copy versions.

9.0 	Strategic Planning
	see Section 3.0

10.0 	Convention Executive Meeting Date
 	The Executive will meet briefly prior to the annual business meeting on June 13th.  A breakfast meeting will take place at 7:00 a.m. on June 13th (meet in the lobby at that time).  A meeting of the new executive committee will take place that evening. 

11.0 	New Business
The meeting adjourned at 3:30 p.m.

Respectfully submitted,                           

David J. A. Dozois, Ph.D., C.Psych.

FINANCIAL STATEMENT

JUNE 7, 2002 TO APRIL 11, 2003

INCOME:
Section dues	$1,703.00	
Preconvention workshop	$623.20	
TOTAL:	$2,326.20	

EXPENSES:
Preconvention workshop 	$1,578.82	
Student award certificate	$50.00	
Web page development	$710.00	
Conference speaker expenses/registration	$926.13	
Newsletter†	$2,320.88	
CPA conference catering      	$127.33	
Winter meeting	$1873.84	
Software (for the newsletter)	$86.98	
TOTAL:	$7,673.98	

INCOME-EXPENSES:	(-$5,347.78)	

Balance forwarded July 1, 2001 (not including G.I.C.’s):	$7461.03	
Less income-expenses for reporting period:	(-$5,347.78)	
Current chequing account balance:	$2,113.25	
Current approximate value of G.I.C.’s‡	$3,848.08	
TOTAL ASSETS:	$5,961.33	

† $1446.67 was spent on the most recent newsletter; the past issue cost $730.57 for printing and distributing and $143.64 for obtaining the membership mailing list from CPA.