Canadian Psychological Association

We have the answers to your most frequently asked questions:

 

Submissions are accepted from September 26 – November 15^th extended to November 20th, 2011

 

It is not necessary to be a member of CPA in order to submit a proposal to the convention however CPA members do get a discount on the registration fees to attend the convention.

 

You can submit and present in either of the two official languages, English or French. Please note the abstract will be printed in the at-a-glance in the language submitted.

The character limit when entering an abstract is 1400 (Including spaces) and 250 (Including spaces) for titles.

 

**This type of presentation is not for presenting new empirical research. The presenter is normally a senior expert in the area; submissions by a novice just entering the area will not be accepted.**This workshop is held on the day prior to the Convention (Wednesday, June 13, 2012). A meeting-room presentation with a practical, experiential, or demonstration component. Participants should learn a new skill or technique during this session. Deadline: October 15

Poster Sessions: 
Posters are the most appropriate and efficient method for presenting empirical research. Posters will be arranged by topic and scheduled for a 2-hour session.

Conversation Sessions:
Conversation sessions (55 minutes maximum) are relatively informal round-table events intended to stimulate discussion on a specific topic. They may involve several presenters with different points of view, may be supplemented with handouts (no power-points), and a moderator with an established reputation in the area. The moderator is responsible for directing the conversation and for keeping the session on schedule.

Workshops:
Workshops, by an individual or a group, are submissions with a clearly defined practical, experiential, or demonstration component. They should be designed for participants to learn new skills or techniques. Workshops are scheduled for 1 hr 55 min, and leaders are responsible for staying on schedule.

Theory Review:
This type of submission is intended for the review of one or more theoretical perspective(s) or for the synthesis of different theoretical perspectives. This type of submission is not for presenting new empirical research. The presenter is normally a senior expert in the area; submissions by a novice just entering the area will not be accepted. Each presentation is allocated 25 minutes. In the program, three presentations will be grouped together in a single session, with a moderator for keeping the session on schedule.

Symposium:
A symposium is a submission that usually consists of a moderator, plus 3 or 4 spoken presentations on the same topic. A symposium may or may not include a discussant. Each symposium is scheduled for 1 hr 25 minutes, and the moderator is responsible for keeping participants on schedule.

What are the different room set-ups? 

Workshop style Rows of tables with 2 or 3 chairs at each one, with tables arranged to face the front of the room. Appropriate when the conference is an informational type presentation. The presenters are providing the information, with some dialogue with the audience.

 

Theater style Rows of chairs facing the front of the room, usually divided by center and/or side aisles. Maximizes meeting room space utilization. Theater works well when the audience needs to take minimal notes and/or the presentation is 2 hours or less in length.

 

Round Table Used primarily for Conversation sessions and "First Time Presenters Breakfast"

 

Given the seven month period between the submission of an abstract and the presentation submissions can be made for which data analyses are underway, but are incomplete (at the time of submission). Please note: study must be completed by time of presentation.
 

Submitters will receive a “Confirmation” via email. Please contact the CPA Convention office if you do not receive confirmation.

The First and Presenting author agrees to register, pay the appropriate convention fees, and present this submission as scheduled. 
 

The First and Presenting author understands that if he/she is unable to attend the convention, he/she will find a replacement to present the submission and will let CPA head office know in writing before April 1, 2012. If not, the First and Presenting author will be put on the delinquent author list.
 

The First and Presenting author is responsible for notifying Additional Authors on the results of the submission. 
 

Additional Author(s) listed within the submission are not required to pay convention registration fees or present at the convention. 
 

Additional Author(s) that are intending on participating in the presentation of the submission during the convention are required to register and pay the appropriate convention fees, and present their submission as scheduled. 

The First and Presenting author can request changes to a submitted abstract by contacting the CPA office via email (convention@cpa.ca) prior to November 15th.

 

The First and Presenting author can request changes to the author list by contacting the CPA office via email (convention@cpa.ca) prior to April 1^st.

 

The First and Presenting author must notify the CPA Convention office via email (convention@cpa.ca) of changes to your contact information.

The First and Presenting author will receive an email notification in March regarding acceptance or rejection of their submission; consequently, an accurate email address is critical. It is the responsibility of the First and Presenting Author to notify all Additional Author(s) on the

 

            Upon notification of your accepted abstract, the First and Presenting author must confirm 
            his/her participation at the convention. Further details are provided in your notification email.

             Register for the Convention
             First and all presenting author(s) of an accepted submission agree to pay the appropriate
             convention registration fee.

In the event you do not agree with the Peer Review decision, please send an email inquiry to the CPA Convention Office for (appeal/review).

 

The First and presenting author may withdraw their presentation, providing written notification has been sent and received by the CPA Convention Office (convention@cpa.ca) prior to April 1 st.

The first and presenting author must delegate an alternate presenter. The replacement must register for the convention and pay the appropriate convention registration fee.  

The first and presenting author must send an email notification to the CPA Convention office (convention@cpa.ca) of the substitute, ensuring all contact information is provided. Email notification must be sent and received by the CPA Convention Office (convention@cpa.ca) prior to April 1^st.

First and presenting author(s) of accepted submission must be present on the date/time of their presentation indicated in their acceptance letter. Authors who do not show will be on the “Delinquent Authors list” for the next year’s convention and their submission will not be accepted.

 

 

We accept payments in form of Cheque, Money Order, Visa and/ or MasterCard.

Participants can opt to register for a Pre-Convention Workshop while registering for the Convention and receive a reduced convention registration rate.  

 

Participants can register solely for a Pre-Convention Workshop through the registration system. 
 

Early bird registration is available from January 10, 2012 until May 14th, 2012. 
 

Registration begins on January 10, 2012 ending June 16th, 2012. 
 

On-site registration is available at the Convention; please refer to the At-A-Glance for the Registration Desk hours.

 

Receipts are sent automatically to your email address upon completion of your on-line registration.

 

Pre-Convention Workshop Registration Fee             75% refund until April 12th, 2012             No refunds after April 13th, 2012

Convention registration fee             75% refund until May 12th, 2012             No refunds after May 13th, 2012

Exceptions to be above policies will be reviewed on a case by case situation. Please contact the CPA Convention office.

GENERAL INFORMATION
 

CPA does not issue “Letters of Invitation” for VISA purposes.

 

Requests for a “Certificate of Attendance” can be made during the Convention by visiting the Registration Desk. Certificates will be mailed following the Convention.

CEC credits can be earned by participating in a Pre-Convention Workshop. A Certificate of completion will be issued to workshop participants at the conclusion of the workshop.

 

Companion rate is allowed for companions of First and Presenting authors only and cannot be a psychologist, student in psychology, member, honourary life member, or student affiliate of the CPA, or APNS nor a presenter at the convention.

 

Companions may only attend the session(s) of the paying presenter and may not participate in other Convention events/presentations.

 

Are travel grants available? 

• A Student Affiliate of CPA
• Membership and convention dues paid for the year of the convention
• Listed as the First and Presenting Author of an accepted submission
• Living more than 300 km (200 miles) from the convention city

Travel grant requests can be made at time of registration.

CPA does not provide meals for the overall convention participant. There are certain events or programs in which food may be available. Please refer to the Convention “At-A-Glance” for further details.

CPA offers its Student Members the opportunity to volunteer during the convention providing them with an opportunity to reduce their convention registration fee. Application forms will be available January 2012.