Canadian Psychological Association

Submissions are accepted from September 1st to November 15

It is not necessary to be a member of CPA in order to submit a proposal to the convention however CPA members do receive a discount on the registration fees to attend the convention.

No, however, CPA reserves the right to limit the number of multiple submissions from same first authors to several sections.

You can submit and present in either of the two official languages, English or French. Please note the abstract will be printed in the at-a-glance in the language submitted.

The character limit when entering an abstract is 1400 (Including spaces) and 250 (Including spaces) for titles.

Pre-Convention Workshops:

**This type of presentation is not for presenting new empirical research. The presenter is normally a senior expert in the area; submissions by a novice just entering the area will not be accepted.**This workshop is held on the day prior to the Convention (Wednesday, June 12, 2013). A meeting-room presentation with a practical, experiential, or demonstration component. Participants should learn a new skill or technique during this session. Deadline: October 15

Poster Sessions:

Posters are the most appropriate and efficient method for presenting empirical research. Posters will be arranged by topic and scheduled for a 2-hour session.

Traditional Poster Instructions

Conversation Sessions:

Conversation sessions (55 minutes maximum) are relatively informal round-table events intended to stimulate discussion on a specific topic. They may involve several presenters with different points of view, may be supplemented with handouts (no power-points), and a moderator with an established reputation in the area. The moderator is responsible for directing the conversation and for keeping the session on schedule.

Workshops:

Workshops, by an individual or a group, are submissions with a clearly defined practical, experiential, or demonstration component. They should be designed for participants to learn new skills or techniques. Workshops are scheduled for 1 hr 55 min, and leaders are responsible for staying on schedule.

Theory Review:

This type of submission is intended for the review of one or more theoretical perspective(s) or for the synthesis of different theoretical perspectives. This type of submission is not for presenting new empirical research. The presenter is normally a senior expert in the area; submissions by a novice just entering the area will not be accepted. Each presentation is allocated 25 minutes. In the program, three presentations will be grouped together in a single session, with a moderator for keeping the session on schedule.

Symposium:

A symposium is a submission that usually consists of a moderator, plus 3 or 4 spoken presentations on the same topic. A symposium may or may not include a discussant. Each symposium is scheduled for 1 hr 25 minutes, and the moderator is responsible for keeping participants on schedule.

Given the seven month period between the submission of an abstract and the presentation submissions can be made for which data analyses are underway, but are incomplete (at the time of submission). Please note: study must be completed by time of presentation.

Submissions should report original work which (with the exception of student conferences) has not been previously presented or published.

Submitters will receive a “Confirmation” via email. Please contact the CPA Convention office if you do not receive confirmation.

The First and Presenting author agrees to register, pay the appropriate convention fees, and present this submission as scheduled.

The First and Presenting author understands that if he/she is unable to attend the convention, he/she will find a replacement to present the submission and will let CPA head office know in writing before April 1, 2012. If not, the First and Presenting author will be put on the delinquent author list.

The First and Presenting author is responsible for notifying Additional Author(s) on the results of the submission.

Additional Author(s) listed within the submission are not required to pay convention registration fees or present at the convention.

Additional Author(s) that are intending on participating in the presentation of the submission during the convention are required to register and pay the appropriate convention fees, and present their submission as scheduled.

The First and Presenting author can request changes to a submitted abstract by contacting the CPA office via email (convention@cpa.ca) prior to November 15^th.

The First and Presenting author can request changes to the author list by contacting the CPA office via email (convention@cpa.ca) prior to April 1^st.

The First and Presenting author must notify the CPA Convention office via email (convention@cpa.ca) of changes to your contact information.

The First and Presenting author will receive an email notification no later than April 1st regarding acceptance or rejection of their submission; consequently, an accurate email address is critical. It is the responsibility of the First and Presenting Author to notify all Additional Author(s) of the acceptance or rejection of the submission.

NOTICE Due to the high number of convention submissions this year, as well as the time and procedures needed by sections to complete their reviews, this year's conference schedule and acceptance letters will be delayed. The Convention Committee and staff are looking closely at the factors that impact on our timely completion of the review and submission process and plans are in place to increase our efficiency next year without sacrificing the quality of the review process. Please accept our apologies for the delay. We expect to have all of our systems, schedules and acceptance letters for all submissions fully functional by the end of February. For more information please contact convention@cpa.ca

Confirm your participation
Upon notification of your accepted abstract, the First and Presenting author must confirm his/her participation at the convention. Further details are provided in your notification email.

Register for the Convention
First and Presenting author(s) of an accepted submission agree to pay the appropriate convention registration fee.

In the event you do not agree with the Peer Review decision, please send an email inquiry to the CPA Convention Office for (appeal/review).

The First and presenting author may withdraw their presentation, providing written notification has been sent and received by the CPA Convention Office (convention@cpa.ca) prior to April 1 st.

The first and presenting author must delegate an alternate presenter. The replacement must register for the convention and pay the appropriate convention registration fee.

The first and presenting author must send an email notification to the CPA Convention office (convention@cpa.ca) of the substitute, ensuring all contact information is provided. Email notification must be sent and received by the CPA Convention Office (convention@cpa.ca) prior to April 1^st.

First and presenting author(s) of accepted submission must be present on the date/time of their presentation indicated in their acceptance letter. Authors who do not show will be on the “Delinquent Authors list” for the next year’s convention and their submission will not be accepted.

Registration is done on-line by visiting the Convention webpage on January 28, 2013

We offer a variety of registration fee options for the full convention. more

We accept payments in form of Cheque, Money Order, Visa and/ or MasterCard.
**Please note: Your registration is not confirmed until payment is received by CPA.

Participants can opt to register for a Pre-Convention Workshop while registering for the Convention and receive a reduced convention registration rate.

Participants can register solely for a Pre-Convention Workshop through the registration system.

Early bird registration is available from January 7, 2013 until May 14th, 2013 at 11:59 PM EST.

Registration begins on May 15th ending June 15th, 2013.

On-site registration is available at the Convention; please refer to the At-A-Glance for the Registration Desk hours.

Receipts are sent automatically to your email address upon completion of your on-line registration.

Exceptions to the above policies will be reviewed on a case by case situation. Please contact the CPA Convention office.

CPA does not issue “Letters of Invitation” for VISA purposes.

We are unable give letters attesting to attendance of the Annual Convention since we do not monitor session attendance.

CEC credits can be earned by participating in a Pre-Convention Workshop. A Certificate of completion will be issued to workshop participants at the conclusion of the workshop.

Companion rate is allowed for companions of First and Presenting authors only and cannot be a psychologist, student in psychology, member, honourary life member, or student affiliate of the CPA, or OPQ nor a presenter at the convention.

Companions may only attend the session(s) of the paying presenter and may not participate in other Convention events/presentations.

Unfortunately, in 2013 the Social Science and Humanities Research Council (SSHRC) canceled their travel grant program. CPA had long been a recipient of this grant, which it used to subsidize student and Board travel to the CPA convention. Although we can no longer afford to continue the student travel grants, the CPA Board opted to reduce the CPA convention registration fee for all student registrations.

CPA does not provide meals for the overall convention participant. There are certain events or programs in which food may be available. Please refer to the Convention “At-A-Glance” for further details.

CPA offers its Student Affiliates the opportunity to volunteer during the convention providing them with an opportunity to reduce their convention registration fee. Application forms will be available January 2013.